The Future Landscape – Benefits of Hybrid Workspaces in Post-Pandemic Business Environments

Benefits of Hybrid Workspaces 

In
2019, would you have ever thought that your employer would ask you to work from
home permanently? Office workers have been longing for a day to rest and enjoy
remote work as a break from the hustle and bustle of office life. Currently,
because the world is forced to refocus on health and safety, remote work is
creating a new type of hybrid workplace, through which employees can combine
working from home and working in the office.

Teams
can now stay in touch with their colleagues and complete the workday from their
homes, thanks to remote working technologies such as Zoom and Google Hangout.
Some enjoy performing daily work tasks from their home office (or kitchen
table). Some find the self-management demands of remote work to be much more of
a chore than heading into the office.

But
what exactly does the new hybrid workspace mean for the future of office space?
Will organizations ever return to the “old way” of working? Or will the
conditions we have become accustomed to in 2020 force organizations to move
towards a new, improved, more practical way for people to work safely that
combines the best of both worlds?

Why Are Hybrid
Workspaces The ‘New Normal’?

the evolving nature of workspaces in the post-pandemic era

The
pandemic has made it necessary to move beyond traditional office spaces as the
main work environment

Months
into the new normal, every organization is at a different stage of reopening
and making their workplace safe. This means that it is difficult to know the
future of work in the weeks, months and years ahead.

However,
hybrid workspaces are becoming more popular as a way to effectively create a
safer, more flexible work environment while keeping pace with rapidly changing
health guidelines and individual health issues resulting from the COVID-19
pandemic.

Companies
are now experimenting with new ways to offer the benefits of in-person
collaboration with the flexibility of working from home. This is known as a
“hybrid” approach because it allows employees to routinely work at home,
rotating between team members to enable them to work in a physical office if
they need to.

This
means that all traditional workplaces have become co-working spaces, allowing
individuals to schedule a time to work from the company headquarters and work
the rest of the time from home. The new way of working requires a new approach
to how to encourage people to do their best work wherever they are.

How Can Hybrid
Workspaces Be Used To Increase Productivity?

an illustration highlighting the key benefits of new hybrid workspaces in fostering collaboration.

The
most important benefit of new hybrid workspaces is that they encourage people
to work together. Hybrid workspaces have broken down physical barriers between
work teams and pushed them to connect virtually with each other to meet task
and production schedules.

The
shift from working together in an office to working remotely from home means
finding new and better ways to stay in touch and stay informed of the progress
that others are making through virtual offices and virtual meeting spaces.

However,
this does not mean that productivity and cooperation will necessarily suffer.
In the physical office environment, the biggest innovations rarely come from a
single worker in a closed room but rather a diverse culture of collaboration –
and achieving this often requires a major shift in your organizational culture
and workforce.

However,
the Corona pandemic – in an instant – made the need for an immediate shift to
hybrid workspaces that move employees towards more successful collaborative
efforts faster and require them to work in a more cohesive and connected way
together despite physical separation.

How
this will happen in the future of the business environment is still being
studied, as fundamental shifts in ways of working often result in greater
opportunities for innovation if the organization can manage change effectively.

The Ability Of All
Work Teams To Adapt Within Hybrid Work Spaces

an illustration depicting the complexities and considerations in developing a successful hybrid workspace model.

With
many companies embarking on a joint journey in search of a successful hybrid
workspace model, it may be a good idea to plan to pivot to what other companies
have done.

However,
the problem with this strategy is that every company has different needs and
expectations for its workplace and to create a successful and cohesive hybrid
remote work environment, you need to define a workplace strategy that gives
your business and your employees the best returns. how? This can be achieved
through thorough research and relying on reliable, measurable data about what
your employees need to do their best work every day, including access to tools,
technology, and interactions with each other.

Often,
aesthetic approaches to the design of hybrid workspaces contribute greatly to
workers’ adaptability and efficiency, which encourages greater communication
and team bonding. Add aesthetic design elements such as co-working spaces in
common areas, private cubicles, and meeting spaces to help foster a sense of
unity, creativity, and productivity among your employees. Placing preferred
amenities in various locations around the office makes the work environment
easier and easier throughout the work day, which in turn enhances teamwork and
increases collaborative potential.

Health And Safety
Concerns In Mixed Workplaces.

The
top four concerns for reopening physical office spaces for businesses are:


Long-term/short-term financial situation


Employment security


Physical health


Mental health

Hybrid
workspaces allow organizations to reopen safely by limiting staff numbers and
making it easier to clean the work environment and associated equipment. It
also provides more flexibility for employees, which increases well-being at
work and frees up time to focus on family responsibilities and caregiving
during uncertain times.

It
is also particularly attractive to a new generation of workers. For example, a
recent report showed that 70% of Gen Z employees and 68% of Millennial workers
have moderate concerns about their family or personal circumstances when it
comes to returning to work, compared to 35% of Baby Boomers.

Hence,
moving your workplace 100% online provides more options for those who need to
take care of family members, i.e. employees have much more options. They can
choose how to work based on which option provides the highest productivity –
remote work, time working in a physical office or a combination of the two.
This added flexibility means more workers can organize a full or partial
transition to working from home so they can provide care while also maintaining
income.”

The Company Is
Benefiting From The Move To A Hybrid Workspace

an illustration showcasing the financial advantages and strategic implications of transitioning to a hybrid workspace.

The
important question to answer is does your organization want to move to a hybrid
workspace permanently? Once the coronavirus pandemic is over, there will be a
host of benefits that may convince you that this is the new future of work.

Underutilized
corporate office space was a major problem before the Covid-19 pandemic and the
pandemic has further highlighted the huge amount of money organizations can
save by optimizing their space to ensure every inch is optimized.

Moving
to a hybrid workspace can result in significant cost savings – and for global
organizations with workers spread across multiple locations, this solution can
save millions annually.

Smart
organizations around the world are reinvesting part of the savings they made
from switching to remote work or working remotely again to create a hybrid
workspace that perfectly fits the needs of their workers. Other savings can
then be used to improve employee experience (increasing the ability to attract
and retain employees more easily) or enhance broader organizational strategies.

The
era of purely physical institutions was beginning to fade even before the
coronavirus. The crisis has only accelerated digital transformation and
highlighted the importance of the new hybrid workspace in creating a
successful, flexible and future-proof business model

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